Mountbatten Program Privacy Policy

The Mountbatten Program is committed to protecting your privacy. The Mountbatten Program brand includes the following entities: Mountbatten Institute, Inc., GAP Activities Project, Inc., Mountbatten Programmes Ltd., Mountbatten International Programmes (Thailand) Co., Ltd., Westminster People Ltd., and Trainee Management Services, Inc.

This privacy policy explains how we use any personally identifiable information ("Personal Information") we collect about you when you use this website or submit data to us.


Personal Information we collect about you

We collect and process Personal Information about you when you sign up to our mailing lists, apply to our programs or, if you contact us, we may keep a record of that correspondence. We may also collect Personal Information about you when you voluntarily complete surveys, provide feedback, and participate in competitions, including, but not limited to, social media competitions.

How Personal Information about you will be used

Your Personal Information will only be used for the purposes indicated when you submit the data or as detailed under this privacy policy.

Personal Information which you supply to us may be used for legitimate business purposes, including, but not limited, to the following:

  • To identify and communicate with you about our products and services
  • To respond to your requests or enquiries
  • To contact you with newsletters, marketing emails, program news and other information that may be of interest to you
  • To assess and process your application, and to fulfill all admissions and program requirements
  • To match and place you with our external host organizations
  • To carry out and perform our obligations arising from any contracts or agreements entered into between you and us
  • To conform to and ensure compliance with any legal and regulatory requirements of the organization
  • To update and enhance our records, including, but not limited to, alumni records
  • To invite you to events and inform you of other opportunities
  • To conduct program and alumni surveys
  • To respond to reference requests that we receive on your behalf
  • To provide you with important required information, for example, tax documentation
  • To communicate with you in the event of an emergency
  • To process payroll and other financial transactions

Disclosure and transfer of your Personal Information

In order to fulfil our services to you, we may share your Personal Information with, and obtain information about you:

  • With our host organizations, academic partners and licensing/accrediting bodies, housing providers, insurers, relevant government/regulatory authorities (including, but not limited to, U.S. Department of State, UK Visas & Immigration, and Inland Revenue Service), background screening agencies, payroll administration, and emergency notification system providers
  • If we are under a duty to disclose or share your Personal Information in order to comply with any legal or regulatory obligations of the organization, or if required to do so by law
  • With any third parties with whom you require or permit us to correspond

The Personal Information that we collect from you may be transferred, stored, and processed at any of our locations, including those outside the European Union ("EU"). We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.


If you no longer wish to be contacted for marketing purposes, you may opt-out of receiving marketing communications from us by following the unsubscribe link in any of our emails or by contacting

We will keep your Personal Information secure and will not share your details with any third party organization for marketing purposes.


Cookies are text files placed on your computer to collect standard internet log information and visitor behavior information.

This information is used to track visitor use of the website and to compile statistical reports on website activity. For further information visit or

You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However in a few cases some of our website features may not function as a result.

Other websites

Our websites contain links to other websites. This privacy policy only applies to Mountbatten Program websites so when you link to other websites you should read their own privacy policies.

How to contact us

For further information about our privacy policy, including how your Personal Information is used, and your rights to access information we hold on you, please email

We want to make sure that your Personal Information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.

Changes to our privacy policy

To ensure good practice, any changes we may make to our privacy policy in the future will be posted on this page.

This privacy policy was last updated on May 22, 2018.